Acroprint Attendance Rx Manual do Utilizador

1WWeellccoommee ttoo AAtttteennddaannccee RRxx®® The Attendance Rx system allows the user to manage an entire company's time and attendance

10 Getting Started GGeettttiinngg SSttaarrtteedd Attendance Rx was designed to allow for easy installation and setup, as well as no-hassle adminis

11• Date Format • Time Totals Format • Time of Day Format • Day Change Offset 3. For each shift used, adjust the following items located in the

12• Pay Period Type • Next Pay Period Start Date (Only required for Semi-Monthly Pay Periods) • Overtime Thresholds • Pay Interval Rounding • Ma

13 Administrator Employees EEmmppllooyyeeeess The Employees section allows you to view all of your employees and their information. You can add a n

14 • There are two ways to enter an employee. You may place cursor in the first field available in the row, Last name and begin typing. Option two

15 DDeelleettiinngg aann EEmmppllooyyeeee To Delete an Employee: From the main window of Attendance Rx, click the Employees icon or enter the Vie

16 To Change Employee Options: • Select File from the main window then Employee Options. • Set your preference for Time Totals Format. • Select y

17You must have the correct drivers installed as well as biometrics functionality enabled to use these features. Messaging MMeessssaaggeess Messa

18Enter employee specific messages in the Message field next to the employee’s name. This message will appear only on this employee’s screen after h

19 The Setup selection on the Attendance Rx system allows the user to adjust variables related to the clock, time calculations, pay periods, and holi

2Table of Contents Glossary 4 Getting Started 10 Preparing and Setting Up Before Use ... 1

20Select Save to save your changes. To quit without saving changes, select another option from the left hand navigation and select No in the Save Cha

21Pay Interval Round time set to 10 minutes. • Punch at 10:14 will round to 10:10. • Punch at 10:15 will round to 10:20. Example 2: • Pay Interva

22• Overtime 1: 08:00 • Overtime 2: 12:00 Editing the Daily Overtime Threshold Values: 1. From the main window of Attendance Rx, click the Setu

23MMaaxx TTiimmee oonn CClloocckk The Max Time on the Clock feature allows the clock to gain some control over missed punches. The system assume

24 If your third shift employees begin working on Day 1 and end working on Day 2 and all hours are accredited to Day 1, leave this setting at the de

25 Shifts SShhiiffttss A shift can be defined as a set of rules enforcing Company policy pertaining to Employee’s hours worked and lunch breaks. W

26• If lunch rules are to be used, select Lunch Rules Enabled so that a check mark appears in the box. Edit the Lunch Start and End, Duration, and A

27Auto Lunch After: An employee must work consecutive number of hours entered in this field before the lunch duration will be subtracted from the dai

28(SLP) transactions. The various types of transactions allow for Salaried Exempt and Salaried Non-Exempt employees to use the software. A normal

293. Select the Previous Pay Period, Current Pay Period or the Future Pay Period. Be certain to confirm transaction being inserted occurs within th

3Employee Clients 45 Add Employee Transaction ... 45 Auto Clock In/Out ...

30 To view details: • From the main window of Attendance Rx, click the Punch Editing icon or from the View menu select Punch Editing. • Select an e

31NOTE: Note that the edited hours are added to or deleted from the overall pay period totals. They are not allocated to a particular day. PPrriinnt

32Reports RReeppoorrttss The reports selection allows the user to generate a report and either Preview it on the PC screen, Export, or print it to

33 Additional Options Options are available on some of these reports to have them sorted by various fields and to report on either all of the employe

34Payroll Exports EExxppoorrttss The Attendance Rx system is designed to work with most common payroll programs. The Export feature allows employee

35Premier/Premier Plus import file QwikPay/QwikPay Plus import file Intuit PC Access/PC Access Jr import file EExxppoorrttiinngg DDaattaa 1.

36 Unapproved Time Cards are displayed when a user attempts to export time card data to payroll, and not all employees’ Time Cards have been approved

37PPaayyCChheexx PPaayylliinnkk EExxppoorrtt Attendance Rx exports employee profile and time card data to a PayCheck PayLink import file based on

38PPaayyCChheexx PPrreevviieeww EExxppoorrtt Attendance Rx exports employee profile and time card data to a PayChex Preview import file based on v

39 PPrriimmeePPaayy PPrriimmeeLLiinnkk EExxppoorrtt Attendance Rx exports employee profile and time card data to a PrimePay PrimeLink import fil

4 GGlloossssaarryy The Attendance Rx system is a Windows-based PC application designed to offer simple yet effective employee time and attendance ma

402. In the Export Options dialog that appears on the next dialog, enter the appropriate values in the fields as listed below: The Attendance Rx so

41 Other Pay Item Code The Peachtree Pay Item Code associated with Other Pay Output Field Titles This value should match the Peachtree Import opti

42Supervisors SSuuppeerrvviissoorrss The Attendance Rx Administrator is protected by Admin User Login/Password entry. Those who access the system

43AAddddiinngg aa ssuuppeerrvviissoorr To Add a New Supervisor: • From the main window of Attendance Rx, click the Supervisors icon or enter the

44 SSuuppeerrvviissoorr PPrreeffeerreenncceess The User Preferences selection allows you to modify your individual preferences for Time Totals Form

45Employee Clients AAdddd EEmmppllooyyeeee TTrraannssaaccttiioonn Access to this feature requires a PIN number assigned by the supervisor. To Add

46 To enable this feature: • Right Click on the Attendance Rx tray icon in the system tray next to the system time. • Click Auto-Clock IN/OUT Setup

47 To Access Your Time Slip: • Right Click on the Attendance Rx tray icon in the system tray next to the system time. • Click Submit Employee Time

48Once your Time Slip has been modified, click Submit to save your changes to the Supervisor. IINN//OOUUTT BBooaarrdd The Employee IN/OUT Board

49AAtttteennddaannccee RRxx®® AAddmmiinniissttrraattoorr  Employees Manage your employees and shift assignments.  Messages View and Ed

5 Day Change Offset By setting a Day Change Offset, the user can adjust the time of day that one day changes to the next to a time other than midnigh

50• If your company requires that an employee work a certain number of days before becoming eligible for paid holidays it can be entered on this scr

51SSeettttiinngg uupp QQuuiicckkBBooookkss®® ttoo ccoommmmuunniiccaattee wwiitthh AAtttteennddaannccee RRxx Before you begin: Make sure Quick

52 SSeettttiinngg uupp AAtttteennddaannccee RRxx ttoo ccoommmmuunniiccaattee wwiitthh QQuuiicckkBBooookkss®® Add existing QuickBooks ® emplo

53Add Missing Employees to QuickBooks If you are attempting to export timecard data for an employee who is not found in QuickBooks® you will be asked

54Removes Trailing, Leading and Internal Blanks from Non-Quoted Fields Outputs all Employee Profile Fields along with Time Card Data Outputs employee

55Other Pay Code The value to use in the ADP import Coded Hours field for Other Hours Other Pay Code Name The name of the value to use in the ADP i

56Also, for each employee, you must enter Pay Rates for the 3 levels of the inventory item associated with hourly wages along with vacation, holiday,

57Data Tools The System Utilities Data Tools provides interface to manage your company’s database, including import/export data initialization and m

58 Biometrics Functionality Before you can begin using your FIU device you will need to enable Attendance Rx biometrics functionality. This tells th

59To uninstall (remove) a Biometrics Device: 1. Click "Remove Device" below the drop down. Employee FIU Verification If you have Biometri

6 Daily Overtime Threshold The Daily Overtime Thresholds specify the amount of time worked in a day, after which, overtime will begin to accumulate.

603. Click "Enroll Employee" and follow the instructions as they are displayed on the screen. 4. Change the Employee Sensitivity to a val

61CCoonnttaaccttiinngg AAccrroopprriinntt When contacting customer support, please have your product CD and registration information available. Mai

7Shift Stop Time The time of day employees on the shift are scheduled to stop working. Shift Round The number of minutes before the Shift Start Time

8The Edit Time Totals feature allows an employee's total time accumulations to be adjusted without altering the punch information. Adjustments

9This report allows you to see how and when transactions were entered into the system by listing each transaction performed by pay period. Time Card